Office Administrator Job Description

office administrator job description

Office Administrator Job Description for professional creating an office administrator resume.

The job description can be used for Office Director or Administrative Staff Manager.

The information found below includes basic tasks that someone in an administrative role may perform or be asked to perform depending on the job position target.

Common Office Administrator Job Duties

  • Assists office staff in maintaining files and databases
  • Prepares reports, presentations, memorandums, proposals and correspondence
  • Assigns jobs and duties to office staff as needed
  • Monitors office operations
  • Schedules appointments and meetings for executives and upper level staff
  • Serves as the go-to for office inquiries and conflicts
  • Manages staff schedules
  • Tracks office supply inventory and approves supply orders
  • Assists in the preparation of department budgets and expenses
  • Supervises all administrative personnel

Common Office Administrator Job Skills

  • Excellent oral and written communication skills
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask and meet changing deadlines
  • Must be self directed and able to complete projects with limited supervision
  • Maintains staff confidentiality
  • Working knowledge of email, scheduling, spreadsheets and presentation software

Common Office Administrator Job Requirements

  • 2 years or more related experience
  • Minimum: High School Diploma
  • Preferred: Associates Degree or Higher